Finally, you have decided to migrate to Office 365. This is great news to you and your colleagues since you are going to gain access to a variety of cutting-edge features which will offer your organization and employees a set of new opportunities. There are many beneficial reasons why many organizations are choosing to migrate to Office 365. For some, it is cheaper than the traditional licensing while others find the ability to access applications from any computer or device connected to the internet tremendously expedient.
However, before you start enjoying the benefits of Office 365 you will have to do the actual migration. This won’t be an easy task; moving an entire database, including software to Office 365 is an enormous undertaking and there are many Office 365 migration pitfalls.
But don’t worry! Office 365 migration should not intimidate you. Just see the migration as a chance to improve and streamline your existing systems. Here are some major pitfalls to avoid when migration to office 365 as suggested by EntranceConsulting Office 365 Migration services.
Leaving IT to do all the work
Many companies perceive a migration to be a technical undertaking and they expect the IT team to develop the migration plan, implement it and then ensure that everything runs perfectly in the new environment. But migrating to Office 365 is a major activity which should involve representatives from different departments right from the beginning.
Minimize the disruption of the current practices.
Watch out if the migration is going to affect or slowdown the employee performance. It is important to make sure the migration goes smoothly the first time. It will be hard to save the migration if rumors about the migration’s disadvantages start spreading. Employees’ doubts will diminish if the migration goes efficiently.
Lack of reasons for migrating
You should have specific organizational goals for migrating to office 365. The variety of office 365 tools are very appealing but may not be needed by your company. You should make sure you have studied and analyzed the Office 365 tools and determine whether you need it and if you migrate whether it will cover you needs.
Failing to train your employees
Migrating to Office 365 is usually a very big leap from your existing operating environment. This is because it works differently, its interface has been altered and its features are completely new. You should therefore provide adequate training to your employees and make sure they are conversant with the locations where their data and files are stored. Once the employees understand how to use it, you should then concentrate on training them how to use all the new tools and features at their disposal or you won’t get considerable return on investment on your migration.
Failing to set enough time aside
Migrations to Office 365 are not as smooth as you would expect them to be. This is because there is a possibility to encounter unexpected variables that you will be expected to justify. Due to possible interruptions and holdups experienced during the migration process, it is advisable for you to set aside adequate time.
Not imposing a limit for the previous system
Sometimes companies will allow their employees to continue using the previous systems after they have even migrated to Office 365. This can only be allowed up to some point. If employees continue using both systems to store document, no system will ever be up-to-date this will somehow undermine the whole migration.
Failing to develop a post-migration plan
This is where many companies have failed and you are prone to fail if you fail to develop the plan too. You will be surprised to know that your work is not over after you have migrated to Office 365. Once you have migrated, you will need to develop new admin plans, auditing, archiving and monitoring strategies.